Cookies

Updated January 2019

In this policy you will find information about Cookies, what they are, and why we use them, including how to delete them. If you would like to read how we may process your personal data using this website, this can be found in our Privacy Policy.

If we make any changes to this policy, we will revise the updated date, place a banner on the home page of this website or correspond with you. This Notice tells you;

  • All about Cookies
  • First and third party Cookies
  • Why we use Cookies on this website
  • How to control or delete Cookies
  • Checking you are happy to accept Cookies
  • A list of Cookies we use and why
  • How to contact us
1. All about Cookies

Cookies are text files or pixel tags which are placed on your computing device (this can mean your smartphone, tablet, laptop or computer – or any devices capable of connecting to the internet), when you visit a website. There are two main types of cookie, session and persistent and both are used on our website.

The cookies we use do not access your computer to obtain your personal information, other than the data you may choose to share and they do not collect information that can identify you. Please read the cookie descriptions below to find out more;

Session cookies are temporarily stored in a computer’s memory during a user's browsing session and automatically deleted when the browser is closed. They do not collect any information from your device and are typically used to allow the functionality of a website.

Persistent (also known as permanent) cookies are stored on a user's computing device and are not deleted when the browser is closed. Persistent are typically used by web sites to anonymously analyse users' surfing behaviour within the web site. These cookies can also be used to provide information about numbers of visitors, pages visiting and the average time spent on each page and generally the performance of the web site.  Please see section 6 for more information.

2. First and third party cookies

First party cookies are set by UCAS Media ltd. Third party cookies relate to cookies set on our website by other organisation on our behalf. These services provide us with anonymous information such as tracking the use of pages and services, testing, controlling the time, number and location where advertisements may appear.

Some third party cookies are also set by services that may appear on our pages but are not under our control. Examples of this include Linkedin and Google Adwords.  Please visit their individual privacy policies listed below listed in Section 6. for more information, including further details of how to opt-out.

3.  Why we use Cookies on this website

We use Cookies on this website to;

  • Analyse website traffic, usage, distinguish users, trends and behaviour; so that we can monitor and improve the visitor experience.
  • Advert management to control the time and location where ads appear, tracking the number of ads and to present you with tailored content.
  • Control the amount, time and page location where advertising may appear.
4. How to control or delete cookies

Should you wish to control or delete cookies, you can do this through your browser settings. Please be aware that controlling or deleting cookies may impact the functionality of this website. The 'Help' function within your browser should tell you how.

Alternatively, you can visit www.aboutcookies.org which contains comprehensive information on how control or delete cookies on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your portable device, such as mobile telephone, iPad, smartphone, tablet etc., you will need to refer to your handset manual.

5. Checking you are happy to accept cookies?

The law tells us we can store cookies on your computer if they are essential to the operation of this website but for all others, we need to take steps to check you are happy for us to use them. To do this, we place a cookie banner when you visit our website which explains why we use cookies and asks for your consent by clicking “ok”. Should you chose to move to another page without clicking OK, we will also consider this as your consent for the setting of cookies on your device.

6. List of the main UCAS Media cookies

Here is a list of the cookies set on the UCAS Media website, by type, lifespan, who has set it, and its purpose.

First party cookies
Name of cookie Purpose of cookie

cookieshown

Type: Persistent

Lifespan: 100 days

Used by our site to remember that the cookie acceptance has been displayed.

Drupal.tableDrag.showWeight

Type: Persistent

Lifespan: One year

Placed by our website management software to remember interface preferences.

fontsloaded

Type: Session

Functionality for site styling framework.

has_js

Type: Session

Placed by our website management software to rememeber whether your browser has JavaScript enabled.

SSESS[ID]

Type: Persistent

Lifespan: Up to one year

Placed by our website management software to keep a user's browsing session open on our server.

 

Third party cookies
Name of cookie and its privacy notice Purpose of cookie

Google analytics

Set by Google

_dc_gtm_UA-50262102-3

_gat_UA-50262102-3

_ga

_gid

Type: Persistent

Lifespan: Up to two years

Google privacy policy

Find out more

Tracks the usage of pages and services.

Hotjar

Set by Hotjar

Type: Persistent

Lifespan: One year

What's this?

Hotjar is an all in one analytics and feedback tool. It is used to gather feedback from users, and enables UCAS Media to understand user behaviour so it can improve the online user experience.

Find out more

Hotjar privacy policy

Opt out

 
_hjClosedSurveyInvites This cookie is set once a visitor interacts with a survey invitation modal popup. It is used to ensure that the same invite does not reappear if it has already been shown.
_hjDonePolls This cookie is set once a visitor completes a poll using the 'Feedback Poll' widget. It is used to ensure the same poll does not reappear if it has already been filled in.
_hjMinimizedPolls This cookie is set once a visitor minimises a 'Feedback Poll' widget. It is used to ensure the widget stays minimised when the visitor navigates through your site.
_hjDoneTestersWidgets This cookie is set once a visitor submits their information in the 'Recruit User Testers' widget. It is used to ensure the same form does not reappear if it has already been filled in.
_hjMinimizedTestersWidgets This cookie is set once a visitor minimises a 'Recruit User Testers' widget. It is used to ensure the widget stays minimised when the visitor navigates through the site. 
_hjIncludedInSample This session cookie is set to let Hotjar know whether that visitor is included in the sample which is used to generate funnels.

SessionCam

Set by SessionCam

Type: Session

What's this?

UCAS Media uses SessionCam to analyse website usage to improve the user experience.

SessionCam privacy policy

Opt out

 
sc.ASP.NET_SESSIONID This cookie provides the details needed to compile a recording showing multiple pages visited during a visitor’s unique visit to a website.
sc.Status This cookie is set on the first load of SessionCam. It stores whether SessionCam is to record the session or not. This cookie also stores data for whether ServiceTick web surveys are configured to launch for this hostname.

 

7. Contact us

Whilst we won’t be able to provide you with any technical advice in relation to your personal devices, you can contact us in any of the following ways:

By Phone to: 01242 544881

By Email to: ucasmedia@ucas.ac.uk

In writing: UCAS Media, Rosehill, New Barn Lane, Cheltenham, Glos GL52 3LZ